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ORGANIZATIONAL UNIT: United Nations Environment Programme
DUTY STATION: Nairobi
VACANCY ANNOUNCEMENT NUMBER: 10-PGM-UNEP-423350-R-NAIROBI
DEADLINE FOR APPLICATIONS: 25 Feb 2010
Responsibilities
The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. UNEP's Division of Early Warning and Assessment (DEWA) is responsible for analyzing the state of the global environment, providing early warning information and assessing global and regional environmental trends to catalyze and promote international cooperation and action on the environment. This post is located in the UNEP/DEWA at the Nairobi duty station. Under the general supervision of the Project Coordinator, the incumbent will undertake the following: 1. Research, compile, analyse, summarize and present basic information/data on specific, programme/project topics. 2. Assist in the coordination of programme/project planning and preparation; Monitor status of programme/project proposals; ensure project documents are completed and submitted to relevant parties for approval. 3. Assist in the preparation of programme/project proposals; Provide assistance in the interpretation of Logical Framework Analysis (LFA) guidelines; review and coordinate submissions of programme proposals, ensure that requisite information is included and justified in terms of proposed activities; propose adjustments; prepare reports and ensure outputs/services are categorized. 4. Assist in the monitoring and evaluation of programme/projects; Categorize, update, track and analyse data related to programme/projects; carry out periodic status reviews, identify issues and initiate requisite follow-up actions; prepare revised budget estimates; report on budget revisions, expenditures and obligations, verify availability of funds; ensure approval and entry in computerized budget system; initiate financial authorizations for expenditures. 5. Collaborate with programme/project managers on performance reporting; Interprete activities/services scheduled in the programme of work and various planning instruments such as the medium-term plan and internal work plans; provide assistance on reporting requirements, guidelines, rules and procedures and ensure completeness and accuracy of data submitted. 6. Draft correspondence, programme/project summaries, coordinate review and clearance process, and assist in the preparation of materials, documents and other logistics for seminars, workshops and meetings. 7. Serve as focal point for coordination, monitoring and expedition of programme/project implementation activities. 8. Prepare, maintain and update files and internal databases; design and generate periodic and ad hoc reports, statistical tables, graphic content, and other materials/notes to facilitate inspection and other reviews. 9. Provide guidance and training to new/junior staff 10. Perform other duties as assigned.
Competencies
Professionalism: Knowledge of the functions and organization of UNEP. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Communication: Good communication (spoken and written) skills; excellent drafting skills. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match audience. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Ability to work harmoniously as part of an international and multicultural team. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
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QUALIFICATIONS
Education
Completion of secondary-level education is required. Additional training in administrative/programme or project management is desirable.
Work Experience
Minimum of six (6) years of responsible work experience in the field of programme management with strong emphasis on finance and administration management is required some of which in an international organization.
Languages
English and French are the working languages of the United Nations Secretariate. For the post advertised, fluency in oral and written English is required.
Other Skills
Excellent computer skills (Microsoft Office, e-mail,internet) are required. Knowledge of IMIS system would be an asset. Proficiency in other technical software such as MS Project would be an added advantage.
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The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
How to apply
All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.
Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.
To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.
After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.
In completing the PHP, please note that all fields marked with an asterisk must be completed.
UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.
E-mail: Recruitment@unon.org,
Fax: 254-20-762-4212
Please see the Frequently Asked Questions, if you encounter problems when applying.
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