UNDP Nigeria: PROJECT FINANCE AND ADMINISTRATIVE ASSISTANT - NGA T97

BACKGROUND
Under the overall guidance of the UNODC Country Representative, and the day-to-day supervision of the project manager/coordinator, the Finance and

PROJECT FINANCE AND ADMINISTRATIVE ASSISTANT - NGA T97

Location:     Yenagoa, NIGERIA
Application Deadline:    05-Mar-10
Additional Category    Management
Type of Contract :    Service Contract
Languages Required:  English
Starting Date: (date when the selected candidate is expected to start)    01-Apr-2010
Duration of Initial Contract: One year

BACKGROUND
Under the overall guidance of the UNODC Country Representative, and the day-to-day supervision of the project manager/coordinator, the Finance and

Administrative Assistant will provide administrative and financial support services to UNODC and project NGAT97 and support UNODC project implementation in a

timely and accurate fashion, fully in line and consistent with UN rules, regulations and standards.
 

The Project Finance and Administrative Assistant will work in close collaboration with other assistants and team members of the UNODC Country office in

Nigeria, and will receive guidance and advice as required from the Finance Officer on the rules and regulations framework related to procurement,

administration and finance.


DUTIES AND RESPONSIBILITIES
Processes payment requests and documents in a timely manner for execution via ATLAS and ProFi.
 Prepares procurement and service arrangement cases related to UNODC projects/work in Nigeria
 Drafts letters, correspondence and simple reports as required/requested by the supervisor
 Compiles information and provides summary reports/analysis and briefing folders as required
 Establishes and maintains a filing and archive system for projects under assignment
 Makes travel, mission and meeting arrangements for supervisors using existing ICT systems for such purposes
 Supports the project coordinator/officer in the monitoring of project budgets and spending
 Provides inputs to monthly and quarterly project progress reviews and periodic reports
 Liaises with counterpart agencies (lower working levels) to ensure cooperation/coordination of project activities
 Alerts supervisors on problems and opportunities arising during project implementation
 Performs other duties as assigned


COMPETENCIES

Corporate Competencies

Demonstrates commitment to UNODC’s mission, vision and values.
Shows respect and adaptability for diversity (cultural, gender, religion, race)


FUNCTIONAL COMPETENCIES:
Knowledge Management and Learning

Shares knowledge and experience
Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills


DEVELOPMENT AND OPERATIONAL EFFECTIVENESS
Ability to perform a variety of standard tasks related to Results Management, including screening and collecting of programme/ projects documentation,

projects data entering, preparation of revisions, filing, provision of information
Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems


REQUIRED SKILLS AND EXPERIENCE
EDUCATION:
University Degree in Accounting, Business or Public Administration, Finance, Law or relevant disciplines.


EXPERIENCE:
 2 to 3 years of relevant administrative/financial experience at national or international levels
 Experience in the usage of computers and office software packages (MS Word, Excel, ppt, etc)
 Experience in the UN ATLAS and ProFi systems will be considered a plus.
 Excellent drafting and communication skills, both written and oral
 Proven Ability to work in a diverse team

LANGUAGE:  Fluency in any UN (preferably English) and national language of the duty station.


Applications should be submitted on line and include the UNDP Personal History Form (P11) posted at

http://sas.undp.org/Documents/P11_Personal_history_form.doc.

Only short-listed applicants will be contacted.


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and

persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.


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