Economic Commission for Africa: Human Resources Assistant

Human Resources Assistant, G-5DEADLINE FOR APPLICATIONS:       07 Mar 2010
ORGANIZATIONAL UNIT:       Economic Commission for Africa
DUTY STATION:       Addis Ababa
VACANCY ANNOUNCEMENT NUMBER:       10-HRE-ECA-423425-R-ADDIS ABABA

Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. If an external candidate is selected, his/her appointment will be subject to a passing grade on the relevant entry-level examination at the duty station. The candidate is responsible for any travel expenses incurred in order to take the examination at the duty station. Must have passed the United Nations Administrative Support Assessment Test (ASAT) at Headquarters or an equivalent locally-administered test at Offices Away.

Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Responsibilities
This post is located in Recruitment and Mobility Unit (RMU), Human Resources Services Section, Division of Administration. Under the general guidance and supervision of the Chief, RMU, the incumbent will provide assistance in the recruitment of staff, Consultants, Individual Contractors' and Language, as well as Mobility programs. In addition, the incumbent:- Receives applications for vacancy announcements, undertakes preliminary screening and prepares acknowledgements; assembles files for submission to the selection committees. - Assists in the recruitment and administration of staff. - Prepares offers of appointment and all related actions. - Responds to general enquiries concerning employment opportunities, conditions of work, specific entitlements, etc. - Assists in ensuring that timely administrative support is provided to staff members. - Monitors contractual and administrative status of staff members; computes step on promotion/reclassification; prepares letters of appointment, reassignment letters and personnel actions. - Monitors and verifies annual Status Reports, requests for education grant, home leave and family visit, related travel, dependency allowance, rental subsidy, change in marital or administrative status, special and maternity leave. -Conducts and coordinates with the Services/Departments on separation of staff members. - Backs up other General Services staff of the Unit during absences. - Assists the Human Resources Officers in preparing the documentation for Special Service Agreement Contracts for the recruitment of Consultants and Individual Contractors. - Verifies that the documents submitted from the Departments and Offices are in accordance with the rules regarding Consultants and Individuals Contractors. - Creates a filing system for each recruitment case and keep it up-to-date.

Competencies
Professionalism - A thorough knowledge of the Organization's administrative policies, procedures and practices as they relate to recruitment. Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps. Ability to interpret and apply staff rules. Communication - Ability to draft in a clear and concise manner in English, and to communicate effectively orally. Listens to others, correctly interprets messages from others and responds appropriately. Planning and Organizing - Effective organizational skills and ability to handle a large volume of work in an efficient and timely manner. Identifies priority assignments; adjust priorities as required. Client orientation - Considers all those to whom services are provided as clients and seeks to see things from their point of view; establishes and maintains good relationships with clients, gain their trust and respect. Identifies clients' needs and finds appropriate solutions; keeps clients informed. Teamwork - Values ideas and expertise of colleagues and willing to learn from others. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Places team agenda before personal agenda.
QUALIFICATIONS

Education
High School or equivalent diploma is required. Additional coursework/training in HR-related procedures and processes highly desirable.

Work Experience
At least five (5) years of progressively responsible experience in Administration, Human Recources Mangement or related field. At least 2 years of experience in the field of human resources management within the UN system is required. Experience in IMIS and UN human resources policies, procedures and practices, required. Experience with the proceedings of the Central Review Bodies is an advantage.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English or French is required with working knowledge of the other is desirable.

Other Skills
Proficiency in computer applications including data-bases, spreadsheets and Intranet required. Good knowledge of Galaxy is an advantage.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8).   English and French are the two working languages of the United Nations Secretariat.  The United Nations Secretariat is a non-smoking environment.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.

How to apply

All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.

Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.

   1. To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.

   2. After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.

   3. In completing the PHP, please note that all fields marked with an asterisk must be completed.

   4. UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.

      E-mail: eca-galaxy@un.org,

      Fax: 251-11-552-1634

Please see the Frequently Asked Questions, if you encounter problems when applying.
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