Overview:
The Finance and Administrative Director is responsible for the overall financial and administrative management of the project, ensuring strict compliance with USG and USAID accounting policies and procedures. With overall support from the Chief of Party and Baltimore-based staff, the
Director will ensure that core initiatives and project activities are administratively monitored for key deliverable, milestones, work plan adherence and financial record. Essential job functions include financial management and administration, procurement, contracts and grants, country office management, operation systems, policies and procedures, consultant and human resource management, travel and logistics and project reporting.
Responsibilities:
* Provide guidance to the Chief of Party and Senior Management regarding the financial requirements of the project and office operations
* Ensure that USAID resources are appropriately directed to project priorities and are in line with project work plans
* Maintain and administer project financial accounting system
* Prepare accurate budgets, track expenses, ensure that required financial controls are in place and adhered to, prevent over expenditure of budgets, ensure proper safeguards of funds, and ensure compliance with established USAID, JHU and Jhpiego financial and accounting procedures
* Determine updated monthly accruals and projections to support forecasting accuracy and project completion as required
* Implement and maintain detailed financial reporting and reimbursement process in accordance with Jhpiego's established financial system
* Review, reconcile and monitor all accounts, including major project operating accounts, and petty cash operations involving cash advances
* Direct the annual budgeting process for all assigned accounts
* Work with the Chief of Party and Senior Management to assist program staff in developing work plans and annual budgets for program activities and local office costs
* Serve as a resource person for non finance staff on USAID, JHU and Jhpiego rules and policy
* Work closely with auditors during audits of Jhpiego field programs
* Make budget adjustments, and other cost improvement measures, as required
* Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphic packages to assemble, manipulate, and format data and/or reports
* Prepare responses to donor’s questions on financial information or budget application/proposal numbers
* Ensure compliance by all assigned staff to the JHU and Jhpiego timekeeping requirements, as well as, timely approval of timesheets
* Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting
* Under the direction and supervision of the Chief of Party, plan and organize the administrative work of the project
* Provide guidance, monitoring, and support to staff carrying out office administrator, logistics, procurement of goods and services; financial oversight of sub-grantees and maintenance of office inventory functions
* Ensure staff time sheets are completed as required and maintain records of leave and attendance for project staff
* Provide guidance, support and quality assurance for contracts development and management
* Supervise project administrative, finance and logistical staff
* Ensure that proper human resources administration procedures are in place for project staff, including tracking of leave, sick days, absence, and other HR actions
Qualifications:
* Master’s degree in Finance, Accounting, Business, or equivalent experience
* 10+ years financial or cost management experience supporting international development program operations
* Experience managing financial functions for international, non-profit organizations larger than $20M per year with multi-office, multi-national environment
* Demonstrated experience working with public and/or private donors
* Senior level experience with financial analysis, financial reporting, cash flow analysis, budget development, and forecasting
* Successfully managed volume of expenditures in excess of $10M per year
* Understanding of service center, fringe, and indirect rate application and allocation methodologies
* Knowledge of US government cost principles, GAAP accounting rules, and grant/contract management, including grants under contract
* Expert knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing required. Packages include: Microsoft Outlook, Access, Excel and Word plus university-specific accounting & reporting packages
* Fluent in written and spoken English and preferably French
* Strong interpersonal, writing, and oral presentation skills
* Ability to travel up to 30% of the time
Job ID: 2010-1211 Location: RW-
Experience (Years): 10
Category: International Positions
* Apply for this job online
The Finance and Administrative Director is responsible for the overall financial and administrative management of the project, ensuring strict compliance with USG and USAID accounting policies and procedures. With overall support from the Chief of Party and Baltimore-based staff, the
Director will ensure that core initiatives and project activities are administratively monitored for key deliverable, milestones, work plan adherence and financial record. Essential job functions include financial management and administration, procurement, contracts and grants, country office management, operation systems, policies and procedures, consultant and human resource management, travel and logistics and project reporting.
Responsibilities:
* Provide guidance to the Chief of Party and Senior Management regarding the financial requirements of the project and office operations
* Ensure that USAID resources are appropriately directed to project priorities and are in line with project work plans
* Maintain and administer project financial accounting system
* Prepare accurate budgets, track expenses, ensure that required financial controls are in place and adhered to, prevent over expenditure of budgets, ensure proper safeguards of funds, and ensure compliance with established USAID, JHU and Jhpiego financial and accounting procedures
* Determine updated monthly accruals and projections to support forecasting accuracy and project completion as required
* Implement and maintain detailed financial reporting and reimbursement process in accordance with Jhpiego's established financial system
* Review, reconcile and monitor all accounts, including major project operating accounts, and petty cash operations involving cash advances
* Direct the annual budgeting process for all assigned accounts
* Work with the Chief of Party and Senior Management to assist program staff in developing work plans and annual budgets for program activities and local office costs
* Serve as a resource person for non finance staff on USAID, JHU and Jhpiego rules and policy
* Work closely with auditors during audits of Jhpiego field programs
* Make budget adjustments, and other cost improvement measures, as required
* Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphic packages to assemble, manipulate, and format data and/or reports
* Prepare responses to donor’s questions on financial information or budget application/proposal numbers
* Ensure compliance by all assigned staff to the JHU and Jhpiego timekeeping requirements, as well as, timely approval of timesheets
* Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting
* Under the direction and supervision of the Chief of Party, plan and organize the administrative work of the project
* Provide guidance, monitoring, and support to staff carrying out office administrator, logistics, procurement of goods and services; financial oversight of sub-grantees and maintenance of office inventory functions
* Ensure staff time sheets are completed as required and maintain records of leave and attendance for project staff
* Provide guidance, support and quality assurance for contracts development and management
* Supervise project administrative, finance and logistical staff
* Ensure that proper human resources administration procedures are in place for project staff, including tracking of leave, sick days, absence, and other HR actions
Qualifications:
* Master’s degree in Finance, Accounting, Business, or equivalent experience
* 10+ years financial or cost management experience supporting international development program operations
* Experience managing financial functions for international, non-profit organizations larger than $20M per year with multi-office, multi-national environment
* Demonstrated experience working with public and/or private donors
* Senior level experience with financial analysis, financial reporting, cash flow analysis, budget development, and forecasting
* Successfully managed volume of expenditures in excess of $10M per year
* Understanding of service center, fringe, and indirect rate application and allocation methodologies
* Knowledge of US government cost principles, GAAP accounting rules, and grant/contract management, including grants under contract
* Expert knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing required. Packages include: Microsoft Outlook, Access, Excel and Word plus university-specific accounting & reporting packages
* Fluent in written and spoken English and preferably French
* Strong interpersonal, writing, and oral presentation skills
* Ability to travel up to 30% of the time
Job ID: 2010-1211 Location: RW-
Experience (Years): 10
Category: International Positions
* Apply for this job online
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