Unicef Nigeria: Office Assistant(Abuja)

UNICEF Nigeria seeks the services of anoffice assistant who, under the direct supervision of the Chief, Human Resources, will provide general office support by carrying out a variety of relatively moderate level duties in the Human Resources Section of the Country Office, Abuja, including support to the training unit of the section.

The successful candidate will be expected to carry out the following duties

1. Maintain and update manuals, files and office records. Ensure regular and efficient filing of all documents received and generated in the HR section for staff members’ official status files ensuring they are appropriately labeled and orderly arranged for easy and quick retrieval of information. Ensure all contract files and recruitment files are maintained. Retrieve files from the cabinets, monitor and arrange movement of files to archives and to other duty stations for transferred international professional (IP) staff members. Ensure absolute confidentiality of all information and documents.
2. Carries out tasks for production and distribution of reports, photocopying, collating of documents for all section meetings including selection panel interviews, central review board (CRB), trainings and workshops etc. Maintain the photocopier log and ensure follow up for regular maintenance and repair of HR photocopier and printers to ensure their optimal functionality.
3. Maintain correspondence logs. Record and dispatch all out-going internal mails from the HR Section. For incoming mails, employment applications, sort all envelopes received and record all applications. Produce a spreadsheet of applications received and other simple tables, spreadsheets for status reports as required.
4. Draft requests memoranda to the UN Security Office for issuance of UN identity cards to UNICEF staff members and follow up for collection and despatch to staff members. Maintain record of the identity cards issued and provide information to respond to queries arising there from.
5. Makes requisitions from Administrative Section for stationery for HR activities, trainings and workshops and ensure custody and regular replenishment.

Minimum qualification and competencies

• Completion of secondary education; A university or polytechnic diploma certificate in any course under business administration or management preferable.
• Minimum two years experience in general office support or clerical duties. Some experience in human resources duties, practices and procedures is required.
• Fluency in oral and written English. Knowledge of one other UN working language, an asset.
• Communication, working with people, drive for results, ability to maintain confidentiality.
• Analyzing, learning and researching, planning and organizing, following instructions and procedures.
• Basic computer literacy with knowledge of word and excel.

UNICEF, which has a smoke-free environment, is committed to gender equality in its mandate and its staff. Well qualified candidates, particularly women, are strongly encouraged to apply.

HOW TO APPLY

Prepare the following documents

• A completed UN Personal History Form (which can be downloaded from www.unicef.org/employ)
• Your curriculum vitae with your current, detailed contact information (including telephone number and email address)
• A one-page summary statement that shows how your qualifications and experience meet the requirements above.

Only candidates meeting the minimum qualifications and competencies (above) will be considered.
Send your documents in a sealed envelope marked ‘confidential’ and with the vacancy number to:
        The Human Resources Manager
        UNICEF
        UN House
        Plot 617/618, Diplomatic Drive
        Central Business District
        PMB 2851, Garki, Abuja

Meet the deadline

Applications must be received by UNICEF by close of business (Abuja time) on Tuesday, 10 August 2010. Applications received after the deadline will not be considered.

RESPONSE

UNICEF will contact short-listed applicants within two weeks of the deadline. UNICEF will not contact applicants who were not short-listed.