Procurement Officer
Grade: 5 Job ID: 11-211CLM
Job Location: Country: NG # of Positions: 1
Center/Office: CLM – General
Project/Program: PRO-ACT Application Due Date: 2010-11-12
Job Location: Country: NG # of Positions: 1
Center/Office: CLM – General
Project/Program: PRO-ACT Application Due Date: 2010-11-12
More information about this job
Overall Responsibilities
The role of the Procurement Coordinator is to procure goods and services in compliance with MSH procurements policies and procedures. S/he collects proforma invoices on approved purchase requisitions, prepares offer analysis and makes recommendations. Once the purchase order has been completed, the procurement officer will follow up to assure delivery. She/he maintains procurement data including supplier list and standards of goods and services, and ensures the effectiveness of procurement in timely and cost effective manner.
The role of the Procurement Coordinator is to procure goods and services in compliance with MSH procurements policies and procedures. S/he collects proforma invoices on approved purchase requisitions, prepares offer analysis and makes recommendations. Once the purchase order has been completed, the procurement officer will follow up to assure delivery. She/he maintains procurement data including supplier list and standards of goods and services, and ensures the effectiveness of procurement in timely and cost effective manner.
Specific Responsibilities
• Facilitate the preparation of procurement plan
• Receives approved Purchase Requisitions (PR) for procurement of goods and services
• Tracks all PRs, for both local purchases and those requested through Cambridge
• Determines price reasonableness
• Responsible for collection and analysis of proforma invoices and presents to the supervisor for further processing or approval;
• Inquires immediately for more specifications from requesting units if the purchase request is not clearly specified and completed;
• Handles field office purchases when required;
• Ensures that purchases are made in the best interests of the donor and MSH;
• Assures delivery or pickup of PO for collection of goods;
• Prepares weekly procurement status report and submits to the supervisor;
• Regularly up dates the supervisor of all partial collection of the procured goods;
• Informs the supervisor about prices and qualities of goods if purchases are not of routine nature.
• Does quarterly or 6 month reviews of preapproved vendors for routine items such as office supplies, cleaning products, etc.
• Also performs other duties as requested by the immediate supervisor.
• Inform supervisor immediately if asked to compromise integrity by any vendor or other.
• Facilitate the preparation of procurement plan
• Receives approved Purchase Requisitions (PR) for procurement of goods and services
• Tracks all PRs, for both local purchases and those requested through Cambridge
• Determines price reasonableness
• Responsible for collection and analysis of proforma invoices and presents to the supervisor for further processing or approval;
• Inquires immediately for more specifications from requesting units if the purchase request is not clearly specified and completed;
• Handles field office purchases when required;
• Ensures that purchases are made in the best interests of the donor and MSH;
• Assures delivery or pickup of PO for collection of goods;
• Prepares weekly procurement status report and submits to the supervisor;
• Regularly up dates the supervisor of all partial collection of the procured goods;
• Informs the supervisor about prices and qualities of goods if purchases are not of routine nature.
• Does quarterly or 6 month reviews of preapproved vendors for routine items such as office supplies, cleaning products, etc.
• Also performs other duties as requested by the immediate supervisor.
• Inform supervisor immediately if asked to compromise integrity by any vendor or other.
Qualifications
1. College degree in purchasing or related field;
2. Three years experience in procurement;
3. Ability to work under pressure;
4. Planning and scheduling skills;
5. Experience in a USG or donor funded project or NGO preferred;
6. Excellent interpersonal skills; demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants;
7. Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality;
8. English fluency including business terminology required;
9. Demonstrated intermediate computer skills in Microsoft Office Suite applications.
1. College degree in purchasing or related field;
2. Three years experience in procurement;
3. Ability to work under pressure;
4. Planning and scheduling skills;
5. Experience in a USG or donor funded project or NGO preferred;
6. Excellent interpersonal skills; demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants;
7. Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality;
8. English fluency including business terminology required;
9. Demonstrated intermediate computer skills in Microsoft Office Suite applications.
Notes
There are no relecation allowances available for this position.
There are no relecation allowances available for this position.
* Suitable candidates living with HIV/AIDS will have an added advantage.
* Women are encouraged to apply.
* Women are encouraged to apply.
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Please have your resume and cover letter available to apply for this position now.
Please have your resume and cover letter available to apply for this position now.
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