Team Assistant(Local General Service Category) At NGFO

The African Development Bank office in Abuja (NGFO) has been established tostrengthen dialogue between the Bank and Government, development partners, the private sector, and the civil society, in the design of its development policy and programs, as well as on implementation, monitoring and evaluation of the poverty reduction strategy, The office also seeks to assist the operational functions of the Bank Group in launching and follow up of projects and programs in Nigeria. The major functions of the office fall under the major areas of: country programming, project administration, promoting participation, regional integration, and aid co-ordination, in line with the partnership principles and with a view to increasing development effectiveness and impact. NGFO invites applications from suitably qualified candidates to fill this vacant position. This position is local and posting will be in the Nigeria Field Office (Abuja) of the African Development Bank.
Team Assistant (Local General Service category)
Under the general supervision of the Finance and Administrative Office, the level of responsibility associated with the position requires the Team Assistant to work independently, and with a high degree of diplomacy and sensitivity for confidential issues. The nature of the work might require occasional availability on a twenty tour hours a day, seven days a week basis, The Team Assistant’s main duties and responsibilities will be:
•Devise and maintain efficient office systems.
•Track and follow up on documents; deal with incoming email, faxes and general mail.
•Organize and attend to multiple meetings, appointments, luncheons and events to ensure that responsible management is well prepared.
•Arrange travel, visa and accommodation; travel occasionally with management to provide general assistance.
•Handle internal and general public enquiries; screen telephone calls and requests, and handle them as appropriate welcome and look after visitors; organize and maintain electronic diaries and make appointments.
•Provide secretarial assistance to staff members reporting directly to the supervisor, in addition to providing assistance to their direct reports.
•Provide general administrative support for NGFO by liaising with Finance & Administrative Officer (or the staff designated by the Resident Representative) in respect of office accommodation, allocation of office furniture, equipment and supplies as allocated in NGFO. Request for repair and maintenance works and follow-up to ensure that such works have been satisfactorily carried out;
•Under supervision of the Finance & Administrative Officer, prepare various administrative documents and torn as staff list, staff travels, staff absence (annual leave, home leave, excused absence and maternity leave) ,as well as statistical data when required on staff;
•Produce documents, briefing papers, reports, spreadsheets and presentations
•Take notes at meetings, write letters, and prepare minutes as requested
•Assist where applicable with the programming of operational activities by using the appropriate software , entering project information and producing the Department’s various status reports i.e. CSPs, Active Projects, Portfolio Reviews, etc
•Carryout background research in field of competence and present in a logical manner.
•Perform any other duties reasonably requested by the Resident Representative.
Selection Criteria (including desirable skills, knowledge and experience)
•A minimum of a Bachelors degree in Business Management, Commerce, Administration or related supplemented with courses in secretarial training/administration/office management, e.g. Pitmans, Brevet de Techniques Superior’, in secretarial studies (BTS) etc
•Preferably a minimum of five (5) years of progressively relevant and practical experience, in an executive office preferably in an international organization.
•Good planning skills will be highly desirable
•Strong customer service skills, good organizational skills, ability to multitask, attention to detail and ability to work with a diverse workforce.
•Excellent written and verbal communication skills in English. Good working knowledge of French will be an added advantage
•Excellent in the use of Bank standard software (Word, Excel, Access and PowerPoint), Knowledge of SAP or other ERP system would be an added advantage; good typing skills are highly desirable excellent levels of initiative, enthusiasm, team spirit, organizational and interpersonal skills.
Terms of Employment: Three years on a fixed-term contract with possibilities of renewal based on performance. Interested applicants are invited to visit the Bank Website http://www.afdb.org for detailed description of duties and required qualifications as well as procedure for applications. Female candidates are encouraged to apply.
Please send your application, clearly stating the position and CV not later than 5:00 pm on February 18th 2010 to;
African Development Bank Group
Nigeria Country Office (NGFO)
8 Lake Chad Crescent
Maitama District Abuja, NIGERIA
TEL: +234 94133261/262, +234 96721738/739
FAX: +234 94133260 , +13219563851
Email: recruitngfo@afdb.org
Contact Person: Resident Representative
Only short-listed candidates will be contacted